Approval Letters

How to write a letter to grant approval:

• It is generally appropriate to use a warm, cordial tone for letters of approval.

• To begin your letter, specifically state what it is that you are approving.

• Give the reasons for the approval, if desired.

• If appropriate, indicate the next steps the person should take or what to expect next.

• Restate or announce important dates associated with the approval (date promotion becomes effective, date the account will be activated, dates of the event, etc.).

• Include any other important information (such as any parameters, for example), if needed.

• If applicable, close your letter by reiterating your appreciation or by offering best wishes for the new project, position, appointment, etc.

Approval Letter Tips

• Normally, approval letters can be short and to the point.

• Clearly state what is being approved, including any associated dates, locations, or similar information so that there will be no room for misunderstanding.

• If you have any special stipulations or guidelines that apply to the situation, include them in your letter.

Need example approval letters? We recommend 4,001 Business, Sales & Personal Letters. This collection includes many professionally written approval letters. Empower your writing with: Must-know letter-writing tips Expert help every step of the way Appropriate phrases and sentences Words writers agree work the best  Learn more You will get a variety of approval letters for each of these topics: Approve a loan Approve a proposal Approve a request Approve a vacation or leave of absence Approve attendance at a conference or seminar Approve payment or funding for expenses incurred Endorse a proposal or report Grant a promotion or raise Grant approval for credit Get the right words for your letters in three easy steps: Choose from a variety of prewritten approval letters that cover many common situations. Copy your letter directly into Microsoft Word or your favorite word processor. Or let our software guide you step-by-step through the writing process, suggesting sample phrases and sentences for each writing step. In minutes, you can write an effective approval letter. Print your approval letter and send it!